EAD Renewal Calendar Template

A spreadsheet that dates every EAD renewal, now that filing no longer extends the card.

What it is

DHS ended the automatic extension of Employment Authorization Documents for renewals filed on or after October 30, 2025. This template is the expiration calendar our analysis tells employers to build: one row per employee, the earliest filing date, the days remaining and a flag when the cushion falls under six months.

Who it helps

  • HR and mobility teams with employees on a pending green card application
  • Employers of H-4 spouses and other EAD holders who were never on the immigration list
  • Finance and operations leaders planning for an unplanned leave

What is inside

  • A spreadsheet with filing dates and flags calculated from each card's expiration
  • The EAD categories to put on the calendar
  • The dates that set the current rules
  • The reverification rules that keep the calendar from creating a second problem
  • A lapse protocol to decide in advance

This tool is part of Samper Law Insider. Access is free with a work email, and one registration opens every tool.

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Frequently asked questions

  • Is the end of automatic EAD extensions now final?

    Yes, as a matter of rulemaking. On October 14, 2026, DHS published a final rule at 91 FR 65306, effective that day, adopting the October 30, 2025 interim rule that ended the automatic extension of up to 540 days for EAD renewals. "Final" describes the rule's status; it can still be challenged in court.

    Accurate as of | From DHS Made the End of Automatic EAD Extensions Final. The Argument That Won in Court Just Got Harder.

  • When does work authorization end if my EAD renewal is still pending?

    It depends on your category and when you filed. If your work authorization depends on the EAD, it generally ends on the card's expiration date unless the renewal is approved first, for renewals filed on or after October 30, 2025. People authorized to work incident to their status, such as refugees, granted asylees and E and L spouses, keep that authorization even when the card expires. Earlier filings and extensions provided by law or by TPS notice follow their own rules.

    Accurate as of | From DHS Made the End of Automatic EAD Extensions Final. The Argument That Won in Court Just Got Harder.

  • Which workers are most affected by the end of automatic EAD extensions?

    Workers whose authorization depends on the card: adjustment of status applicants (C09), H-4 spouses (C26) and pending asylum applicants (C08). Refugees and granted asylees are authorized incident to status and are in a different position. Spouses in E and L status are not affected, because their authorization comes with their status.

    Accurate as of | From DHS Made the End of Automatic EAD Extensions Final. The Argument That Won in Court Just Got Harder.

General information, not legal advice. The tool restates what Samper Law has published and does not replace advice on your own facts. Registering or using it does not create an attorney-client relationship.