Remote Worker Immigration Policy
A policy that puts a review in front of every change in where a sponsored employee works.
What it is
Remote and hybrid work can change where an H-1B employee actually works, and every work location must be covered by a certified Labor Condition Application or a permitted exception. This template sets one rule, no change of work location without review, and covers records, Form I-9 for employees hired remotely, an annual review and what to do if the Department of Labor writes. Lidice Samper reviewed it, and the company's contacts are left as fill-ins.
Who it helps
- HR and mobility teams with sponsored employees who work from home
- Managers who approve remote, hybrid or relocation arrangements
- Employers that hire remotely and complete Form I-9 at a distance
What is inside
- The review rule, in four steps
- When a new work location calls for a new filing, in general terms
- Form I-9 for remote hires, including the DHS alternative procedure
- An annual review of work locations and wages
- An editable Word file with the company's choices marked in brackets
This tool is part of Samper Law Insider. Access is free with a work email, and one registration opens every tool.
Get accessFrequently asked questions
Can the Department of Labor investigate my H-1B program without a complaint?
Yes, in certain cases. Project Firewall, announced September 19, 2025, uses the Labor Department's existing authority for Secretary-initiated investigations: when the Secretary of Labor personally certifies reasonable cause to believe an employer violated H-1B requirements, the Wage and Hour Division can investigate without a complaint. Before the initiative, most investigations began with a complaint.
Accurate as of | From Project Firewall: DOL No Longer Needs a Complaint to Investigate Your H-1B Program
What H-1B violations is the Department of Labor looking for?
Examples DOL has described include paying below the LCA wage, including through improper deductions for business expenses; failing to pay workers in nonproductive status when the rules require it, known as benching; failing to notify USCIS of terminations; and listing worksites that do not exist. These are examples, not a complete list.
Accurate as of | From Project Firewall: DOL No Longer Needs a Complaint to Investigate Your H-1B Program
Is E-Verify mandatory?
It is required for federal contractors whose contracts include the E-Verify clause and for employers in states that mandate it. We advise on enrollment and ongoing compliance.
Accurate as of | From Frequently Asked Questions
General information, not legal advice. The template must be adapted with counsel before a company adopts it. Registering or using it does not create an attorney-client relationship.