Work Authorization and Visa Expiration Tracker

What it is

Status expiration, visa stamp expiration and EAD expiration are three different dates, and our analysis of recent rule changes turns on keeping them apart. This template tracks all three for each employee, calculates a filing target from the lead time you set, and flags the rows that need attention.

Who it helps

• HR and global mobility teams that track sponsored employees by hand
• General Counsel who want one view of what expires in the next twelve months
• Finance and operations leaders budgeting extension filings

What is inside

• A tracker sheet with one row per employee
• Filing targets and days remaining, calculated from your dates
• A settings sheet for lead time and the 50/50 fee test
• Notes on what each date means and what it does not trigger

Frequently asked questions

• Do I need a new interview to renew my visa?

  Interview waivers have narrowed, so many renewals now require an interview.

  Accurate as of November 12, 2026 | From Frequently Asked Questions

• How much is the 50/50 fee on H-1B and L-1 extensions?

  For covered employers, $4,000 for each H-1B extension and $4,500 for each L-1 extension. Since September 9, 2026, the 9-11 Response and Biometric Entry-Exit Fee applies to same-employer extensions, not only to initial petitions, and it is scheduled to run through September 30, 2027. As a hypothetical, a covered employer filing 60 H-1B extensions in a year would pay about $240,000 in these fees.

  Accurate as of November 3, 2026 | From The 50/50 Fee Reached Extensions on September 9. Your Renewal Budget Just Changed.

• How long does an employment based green card take?

  It depends on Department of Labor and USCIS processing times and the employee's priority date in the Visa Bulletin; PERM review alone has recently averaged about eleven months.

  Accurate as of November 12, 2026 | From Frequently Asked Questions